Iowa Area Education Agencies

Required Notifications and Postings

 Iowa's Area Education Agencies are pleased to present the following compilation of many postings and notifications which are required by state or federal regulations. This compilation will be in a continual state of modification and additions. The purpose is to provide in a central location, easily accessible, the notifications and postings that are required for school districts. This compilation is a working document that is always changing. The individuals who are using this compilation are encouraged to provide input on additional items that could be included or modifications that need to be made to the document.

As you review this webpage, please consider the following:

  • Identified references may include only a fraction of potential state and federal references. If you can identify a more complete reference, please provide that information to Valerie Taylor Hill.
  • The samples are provided for your convenience. Any document that you intend to provide to your staff, students, parents, and public should be reviewed by your legal counsel.
  • These notifications and postings are for the general school population. Notifications for individual students are not included. Since this compilation is an ongoing project, your input is important. If you see needed modifications, enhanced samples, better references or if there are missing notifications or postings, please contact Valerie Taylor Hill.

Categories

Department

 Required Notification

Who is to be notified

When

Type of Notification

Reference

Template

Facility  
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Asbestos

Parents, teachers and employees

When conditions exist

 

Display warning signs at each regulated area

 

15 U.S.C. II,   §2643(i)(3)

 

Sample 

 

Asbestos

Parents, teachers, employee organizations

Annual notification

 

Written information and posting on district website

 

15 U.S.C. II,  §2643(i)(5)

 

Sample

 

 

Copyright Notices

Users of unsupervised copy 
equipment

When equipment is placed 
in service

Notice placed on all unsupervised 
copy equipment

Section 108(f)(1) of the U.S. Copyright Act (Title 17, United States Code)

Sample

 

Electrical Safety

Employees

When conditions exist

Entrances to rooms containing exposed live parts marked with warning signs forbidding unqualified personnel to enter

IAC - 199 Chapter 25.2 (3)

Sample

 

Fire Prevention and Training

Individuals in the school 
building

When building is made 
available for occupancy

All building exits and accesses to exits should be marked with a visible sign, and illuminated by a reliable source

29 CFR 1910.37 (b)2

Sample

 

Hazardous Communications

Employees

When conditions exist

Posted signs identifying that 
hazardous materials are present

29 CFR 1910.1200

Sample

 

Permit Required Confined Space Entry

Employees

When conditions exist

Placard posted at entry site

29 CFR 1910.146 c(2)

 

Sample 

 

Pesticides

General Public

When pestcides are 
applied

Placard placed at the site of the
treatment

IAC 21—45.50(6) Notification requirements for urban pesticide applications.

 

Sample 

 

 

Smoke Free Act

General Public

When building is made 
available for occupancy

Placard placed at all entrances and 
placed in all vehicles

Chapter 142D.6 of the Code of Iowa

 

Sample

 

 

Swimming Pool Operations

General Public

When conditions exist

Signs posted in at least two different locations for each pool facility and "No Lifeguard” sign posted when pool is open and no lifeguard is on duty

IAC 641—Chapter15.4 (6)b

Sample 

ESEA Title 1 Part A
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District

LEAs disseminate to parents, schools, and the public, an annual report card with aggregate information, including student achievement (disaggregated by category), graduation rates, performance of LEAs, teacher qualifications, and other required information

Parents and general public

Annually

Written information and posted on the
district website

Section 1111(h)(1) and (2), ESEA.

Sample

District

LEAs disseminate to parents, teachers, principals, schools, and the community the results of the LEA’s yearly progress review of each school

Parents, teachers, principals, schools, and general public

Annually

Written information and posted on the
district web site

Section 1116(a)(1)(C), 
(c)(1)(B) and (c)(6), ESEA.] Guidance, B-­‐7 (SEA) and C-­‐20 (LEA).

Sample

District

LEAs provide an explanation of what the identification means of being a school identified for school improvement, corrective action, or restructuring, how the schools compare to others, reasons for the identification, the LEA’s and school’s response, how parents can become involved, any corrective action taken, the parental choice and supplemental services options as applicable, restructuring, and other information.

Parents and general public

Promptly following
identification

Written information and posted on
the district web site

Section 1116(b)(6), 7(E), and 8(C), ESEA, and 34 CFR 200.37(5).

Sample

District

LEAs serving schools that fail to make adequate yearly progress (AYP) by the end of the first full school year after being identified for improvement provide annual notice, at a minimum, to parents of the availability of supplemental services, the identity of the providers, a description of the services, and other information.

Parents

Annually

Written communication

Section 1116(e)(2), ESEA.

Sample

District

LEAs serving schools that fail to make AYP after 1 full school year of corrective action provide opportunity to comment and participate in preparing a restructuring plan.

Parents and teachers

Promptly after school misses AYP following one full school year of being in corrective action

Written information

Section 1116(b)(8)(C), ESEA

Sample

District

LEAs disseminate adequate information about the SEA’s written complaint procedures for resolving issues of violation(s).

Parents and appropriate private school officials

When requested by parent or resident

Written process identified by the Iowa Department of Education

34 CFR Sec;on
200.11(d).

Sample

District

LEAs inform parents that they may request, and the LEA will provide certain information on the professional qualifications of the student's classroom teachers and paraprofessionals providing service to the child.

Parents

Annually, at the beginning of the school year

Written information

Section 1111(h)(6)(A), ESEA.

Sample

District

LEAs notify parents of Title I, Part A children of district-level written parental involvement policy and the opportunity for involvment.

Parents

Timely

Written communication through district policy

Section 1118(a)(2) and (b)(1), ESEA.]

Sample

ESEA Title 1 Part A 
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School

Schools provide to each individual parent information on the level of achievement of the parent’s child in each of the State academic assessments.

Parents

Annually as determined by the district

Available electronically through appropriate Student Information Systems

Section 1111(h)(6)(B)(i), ESEA.

Sample

School

Schools provide timely notice that the parent’s child has been assigned, or taught for 4 or more consecutive weeks by, a teacher who is not highly qualified.

Parents

Determined by LEA policy

Written district policy

Section 1111(h)(6)(B)(ii), ESEA.

Sample

School

Schools invite parents to an informational meeting to inform them about the school’s participation in Title I, Part A programs and explain the requirements and their right to be involved.

Parents

Determined by LEA

Written information

Section 1118(c)(1) and (2), ESEA.

Sample

School

Schools provide to parents of participating children specific information about Title I, Part A programs, and opportunity to request regular meetings.

Parents

Timely

Written communication

Section 1118(c)(4), ESEA.

Sample

ESEA Title 1 Part A  
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Limited English proficient students

LEAs implement effective outreach to inform parents of limited English proficient children of how those parents can be involved in their children’s education and active participants in helping their children attain English proficiency, high achievement levels in core academic subjects, and meet State standards, including notice of opportunities for and holding regular meetings.

Parents

Regular meetings

Written communication

[Section 1112(g)(4), ESEA]

Sample

Limited English proficient students

LEAs inform parents of limited English proficient children identified for participation or participating in a Title I, Part A-funded language instruction educational program under Title III of the ESEA, of: reasons for the identification, level of English proficiency, methods of instruction, how the program will help the child, and other information; LEAs inform parents of a child with a disability how the language instruction educational program meets the objectives of the child’s individualized educational program (IEP).

Parents

Annually, not later than 30 days after the beginning of school year for children ID’d before beginning of year; otherwise within first 2 weeks of child being placed in language instruction program

Written communication

Section 1112(g)(1)(A) and (3), ESEA.]

Sample

Limited English proficient students

LEAs or eligible entities using Title I, Part A funds for a language instruction educational program under Title III of the ESEA provides separate notice to parents of a child identified for participation in, or participating in, the program to inform them that the program has not made progress on the annual measurable achievement objectives.

Parents

Not less than thirty days after the failure occurs.

Written communication

[Section 1112(g)(1)(B), ESEA.

Sample

ESEA Title IX, Section 9532    

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Unsafe Schools

Unsafe Schools Choice Option

Parents of students in the school

Within 14 days of being notified by the Iowa Department of Education that it meets the definition of a "persistently dangerous school”

Letter

IAC 281—11.3 (PL107-110) Whole school option

Sample

Human Resources 
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State

Iowa's Minimum Wage

Employees

Whenever there is a
change in the law

Poster

Your Rights Under Iowa' Minimum Wage Law

 

Sample 

 

Safety and Health Protection on the Job

Employees

Whenever there is a
change in the law

Poster

OSHA Safety and Health Standards 1910.145(d)

Sample 

 

Summary of Work-Related Injuries and Illnesses

Employees

Post this Summary page from February 1 to April 30 of the year following the year covered by the form.

OSHA Summary Page

29 CFR Part 1904 - Recording and reporting occupational injuries and illnesses

Sample

 

Unemployment Insurance

Employees

Whenever there is a
change in the law

Poster

Iowa Workforce Development, Unemployment Insurance

Sample 

Human Resources
     top

    Federal

Employee Polygraph Protection Act

Employees

Whenever there is a change in the law

Poster

29 CFE Chapter 22, Section 2003

Sample

 Federal

Equal Employment Opportunity is the Law

Employees

Whenever there is a
change in the law

Poster

Executive Order 11246, As Amended

Sample 

 Federal

Family & Medical Leave Act

Employees

Whenever there is a
change in the law

Poster

29 CFR 825.300, .402

Sample 

 Federal

Notices to Employees-Federal Minimum Wage

Employees

Whenever there is a
change in the law

Poster

Title 29 › Subtitle B › Chapter V › Subchapter A ›Part 516 › Subpart A › Section 516.4

Sample 

 Federal

Service members' reemployment rights when returning from a period of service in the uniformed services

 

Whenever there is a change in the law

Poster

Veterans' Employment and Training Service 
38 U.S.C. 4334, 20 C.F.R. 1002

Sample 

Business Office 
    top

 

Financial Report Card

General Public

Annually

Written information and posted on
district web site

Chapter 279.63 of the Code of Iowa

Sample

Students  
       top

 

Child Internet Protection Act

Students and parents

Maintained until normal
policy review

Written communication normally included as Board policy on district web site and student handbooks

Title 47, Subchapter II, Section 254 (h)5.

Sample

 

Federal Education Rights and Privacy Act

Parents, guardians, and
eligible students

Annual at the start of the
school year

Written communication

20 U.S.C. § 1232(g); 34 CFR Part 99

Sample

 

Harassment and Bullying

Students, parents,
employees, and general public

Maintained until normal policy review

Written district policy

Iowa Code 280.28

Sample

 

Homeless Education Assistance

Students and parents

Whenever there is a
change in the law

Posters in all school buildings and in
the community

42 U.S.C. § 11432, (g)(6)(A)(v)

Sample 

 

NCLB Military Recruitment List Opt Out Form

Parents

A single notification

Written communication

20 USC section 7908

Sample

 

Nondiscrimination

Students, parents,
employees, and general public

Maintained until normal policy review

Written communication normally included on district web site and student handbooks

Iowa Code 216.9; Title VI, 34,C.F.R. § 100.6(d); Title IX, 34 C.F.R. § 106.9; Section 504, 34 C.F.R. § 104.8;

Sample

 

Open Enrollment Information

Parents

Completed by 9/30

Written communication or web posting

Iowa Code 282.18

Sample

 

Protection of Pupil Rights Amendment

Parents

Annually at the start of the
school year

Written communication

20 U.S.C. § 1232h; 34 CFR Part 98

Sample

Childhood Nutrition   
       top

 

Free School Lunches

Parents and general public

Whenever there is a
change in the law

Posting

7 C.F.R. § 245.5

Sample 

 

Public notification of the eligibility criteria for free and reduced price meals and free milk

Parents, students and general public

Annually at the start of the school year unless exception criteria is reached

Written communication and posting

7 C.F.R. § 245.5(a)

Sample

 

USDA Nondiscrimination

Parents and students

Whenever there is a
change in the law

Poster

US Department of Agriculture, Departmental Regulation 4330-3

Sample

 

USDA Prohibition on Discrimination

General Public

Whenever there is a change in the law

Posting

US Department of Agriculture, Departmental Regulation 4330-3

Sample 

 

Iowa Non-Discrimination Statement Child Nutrition Program

General Public

Whenever there is a change in the law

Posting

Iowa Code 216.9

Sample

 

Food Service License

Parents and general public

Annual until expiration date

Posting

Iowa Code 137F

Sample

 

 

Iowa Area Education Agencies
Central Rivers AEA Grant Wood AEA Great Prairie AEA Green Hills AEA Heartland AEA Keystone AEA Mississippi Bend Northwest AEA Prarie Lakes AEA
All Iowa AEAs are required to adhere to state and federal laws that prohibit discrimination in programs, activities and employment practices. For specific information, contact your AEA.
Iowa Area Education Agencies
Connie Johnson
Statewide Communications Director
Iowa Area Education Agencies
712/335-3588 ext. 2015
cjohnson@plaea.org

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About AEAs
Iowa Area Education Agencies (AEAs) were created in 1974 by the Iowa legislature to ensure equal educational opportunities for all children from birth through age 21. As regional service agencies, AEAs provide special education and school improvement services for students, families, teachers, administrators, and their communities.


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© 2017 Iowa Area Education Agencies. All Rights Reserved.